NMMEA Central District VI
Saturday, May 11, 2013
Los Lunas High School
President Bill Austell called meeting to
order at 9:32 a.m. Bill welcomed everyone and introduction of
members followed. Cathy Danner reminded members to update their
contact info if anything had changed. If members were new to the
district, they needed to see her after the general meeting to give
her that info.
Cathy Danner gave the Secretary's Report. Only one change was made to the minutes. Amy Anderson pointed out that the General Music Festival was held at Los Lunas High, not Los Lunas Middle. Amy moved to approve the amended minutes, seconded by Chandra Blackston. Motion passed.
Jadira Flamm gave the Treasurer's Report. She was concerned that a few checks from October and November had not cleared the bank yet. She mentioned that she had received Belen's payment, so all Band fees have been paid for the year.
We reviewed the current Festival Fees and Policies. Jadira would like to include this page in the handbook.
Jadira brought to our attention the Solo and Ensemble fee increase to $7 per entry. There had been some confusion as to the fee increase.
As of right now, Jadira has all of the awards, medals and plaques with her. She gave us an up to date inventory of our materials.
Kurt Schmidt reminded Jadira that we passed a $500 stipend for the Treasurer last year, but did not see it in the budget report.
Motion was made by Henry Estrada to
approve the Treasurer's Report, seconded by Jeff Jolly. Motion
Band VP Report
Matt Casarez gave the Band VP Report. Matt said that Honor Band ran smoothly in November. There were more school entries for Large Group MPA than last year, which was nice. There were also many more entries for Solo and Ensemble. The fee hike helped a lot in helping the band have more money in the bank.
Becky Talbott gave the Choir VP Report. Solo and Ensemble was held in Grants this year. There was a lower participation rate from middle schools this year. There is talk about separating the middle school and high school Solo and Ensemble, but this would be discussed in section meeting. Honor Choir was held at two sites in Rio Rancho, with the concert at Cleveland High.
Chandra Blackston gave the Orchestra VP Report. Honor Orchestra was very strong this year. They are still sticking with just middle school for now because high school would just be kids from Rio Rancho. Solo and Ensemble was a very successful full day of entries. It was held at Rio Rancho High in March. Mark Wood concert was a success.
Guitar VP Report
Bill Austell gave the Guitar VP Report. Guitar had a successful MPA, and Solo and Ensemble went well.
Amy Anderson gave the General Music VP Report. The General Music Festival was moved to Rio Rancho due to construction in Los Lunas. There were 177 students that registered representing 12 schools participating. 161 students showed up the day of the event. Attendance was down from previous years due to the earlier date and problems with completing registrations in time. There were several stations led by paid station leaders from around our district.
Fees and Policies - A lengthy discussion took place regarding judge's fees for MPA and Solo and Ensemble for all groups. Henry Estrada moved that we pay our judges $200 for a full day or $100 for a half day, with a rate of $25 per hour thereafter up to the maximum fee of $200. Judges would be guaranteed the $100 for half day stipend for any work up to four hours and will receive an additional hourly fee of $25 per hour for anything over 8 hours. Robert Barrette seconded motion. Much discussion followed.
Anthony Baca moved to table discussion on Solo and Ensemble judges until we set the MPA judges fees. Motion was seconded. Kurt Schmidt motioned that the MPA fee would be a flat $200 per judge per day, but withdrew his motion. Robert Barrette moved for MPA judges to be paid a guaranteed half day wage of $100 for work up to four hours. Anything past four hours would get a full day fee of $200. Motion was seconded and passed.
Eileen Comstock moved that Solo and Ensemble judges get a stipend of a guaranteed $100 for up to four hours of work, with a paid stipend of $25 per hour after four hours. Deb Fleming seconded, with discussion following. Janice Needham amended the motion to clarify the wording. Discussion followed. Eileen modified her motion to reflect that site hosts can use their discretion about paying overtime for anything over eight hours: Solo and Ensemble judges will get a stipend of a guaranteed $100 for up to four hours of work, with a paid stipend of $25 per hour after four hours up to a maximum of $200. Anything past eight hours of work will be paid an additional $25 per hour at the discretion of the site host. Discussion followed.
Henry moved we pay Solo and Ensemble judges $200 for a full day or $100 for a half day with adjustments of $25 per hour as appropriate. Kurt and Bo Rogers seconded, and the motion passed.
Jadira moved to make Guitar MPA festival fees consistent with other MPA festivals. Deb Fleming seconded. Discussion followed. Motion passed.
Bill brought our attention to the Updates and Reminders page from Don Gerheardt. The updates were mostly about All-State.
Calendar Dates were updated to reflect the upcoming year.
State Nominations were discussed. Bill reminded us of responsibilities of filling out the nomination packet. You must do the work if you nominate someone. The award nominations have a new process this year, which is all online.
Election of Guitar VP - With Mark Scholz retiring, we had to elect a Guitar VP for a one year term. Carrie Harper was nominated by Jeff Jolly, seconded by Jadira. Carrie accepted the nomination and was elected.
Registration forms - There are multiple versions of the same forms for different sections. Jadira suggested standardizing all subforms (Solo and Ensemble, Honor groups, MPA) so that the director/school info is entered the same way each time. Discussions will take place over the summer and be presented at the August meeting. Carrie suggested looking at the District VII forms. Kurt said he could get Jadira in contact with the person that revamped the forms for District VII.
Adjourned to Section meetings at 11:30 a.m.