PO – steps to avoid issues

Steps to a hassle free PO experience!

If paying for fees with a PO, please follow the following steps.  Failure to do so could result in your business office not paying for the fees or an audit finding for your district.

  1. Use online quote template (for All-State) or email District Treasurer (for district events)  for a quote (not required by all districts)
  2. Turn quote in to Business Office so they will generate a PO
  3. Email a copy of PO to NMMEA or district treasurer (not just the number but a scan of the PO)
  4. Register for event 
  5. Turn in invoice from registration to Business Office
  6. Once Business Office receives invoice, they will mail a check to NMMEA

Common mistakes!

  • Registering for an event before you have a PO
    • The date of the transaction must be after the date on the PO
  • Failure to turn in invoice to the Business Office.
    • Your Business Office will not send a check until they receive an invoice.  Accounts will remain unpaid until a check is received.
    • Not planning for enough turnaround time for PO